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Official Rules
 

PHOTO SUBMISSION PERIOD

The photo submission period for the 2013 Cutest Baby Contest (the “Contest”) begins at 12:01a.m. Central Standard Time (“CST”) on January 1 2013 and ends at 11:59p.m. CST on January 14, 2013 (the “Submission Period”).  

 

PUBLICATIONS

The following publications are participating in this Contest (the “Publication” or “Publications”): Olney Daily Mail, Clay County Advocate Press, Newton Press Mentor and Teutopolis Press-Dieterich Gazette

 

ELIGIBILITY

The Contest is open only to legal residents of the United States who are eighteen (18) years of age or older at the time of entry, and who reside within thirty (30) miles of the circulation area of the participating Publications (the “Entrant” or “Entrants”).  Employees, contractors and interns of GateHouse Media, Inc. (“GateHouse Media”) and the businesses appearing on this page (the “Sponsors”), and each of their respective divisions, affiliates, parent companies, subsidiaries, advertising and promotion agencies (including, in each case, immediate family members) are not eligible to enter the Contest. For purposes of this Contest, “immediate family members” is defined as spouses, siblings, parents, children, grandparents and grandchildren, whether as "in-laws", or by current or past marriage, remarriage, adoption, co-habitation or other familial extension, and any other persons residing at the same household location, whether or not related. In order to enter the Contest or win the prize, the Entrant must comply fully with these official rules (the “Rules”), and by entering agrees to be bound by these Rules and the decisions of GateHouse Media, whose decisions shall be binding and final in all respects.

 

HOW TO ENTER THE CONTEST AND SUBMIT A PHOTO; ENTRY FEE

 

Entry Fee

The entry fee for the Contest (the “Entry Fee”) is $ 12.00 (debit or credit card or check or cash).

 

There are two (2) ways to enter the Contest:

 

Online

Entrants should log on to the following website, olneydailymail.com (the “Website”) during the Submission Period, complete all the required information, pay the Entry Fee and upload a photo (the “Photo” or “Photos”) as instructed on the Website.  Entrants should then click “submit” to be entered in the Contest (the “Online Entry” or “Online Entries”). 

 

OR

 

Entry Form

The entry form for the Contest (the “Entry Form”) is available in the Publications beginning January 1, 2013.   

 

The Entry Fee, the completed Entry Form and the Photo (together, the “Print Entry Materials”) should then be submitted to the offices of the Publication one of the following two (2) ways: 

 

1.  Postal Mail:  Entrants should mail the Print Entry Materials to the Publication at the following address:  Cutest Baby c/o Olney Daily Mail PO Box 304 Olney, IL. 62450.  For Print Entry Materials submitted through postal mail, the only acceptable method of payment of the Entry Fee is a check.  Credit card information and cash should not be sent through postal mail, and GateHouse Media will not be responsible for the security and receipt of cash or credit card information sent this way.

 

OR

 

2.  Hand-Deliver:  Entrants should hand-deliver the Print Entry Materials to the Publication located at Olney-206 s. Whittle Ave in Flora-109 W. North Ave., In Newton-700 W. Washington St. or in Teutopolis-107 E. Main St. The offices of the Publication are open Monday through Friday, 9 a.m. until 4 p.m.CST, and closed on Saturday and Sunday.

ALL ONLINE ENTRIES AND PRINT ENTRY MATERIALS (TOGETHER THE “ENTRY” OR ENTRIES”) MUST BE RECEIVED AT THE OFFICES OF THE PUBLICATION BY 3 P.M. CST ON JANUARY 14, 2013 (THE “SUBMISSION DEADLINE”).  NO ENTRIES WILL BE ACCEPTED AFTER THIS TIME.

The Photos will not be returned to the Entrant.  

 

Entries for the Contest will not be accepted through e-mail or via facsimile.

 

GateHouse Media will not be responsible for incomplete, lost, late, postage due, misdirected or illegible entries and will not be responsible for credit card information or cash sent through the postal mail.

 

CONTEST RULES

1. The object of the Contest is to showcase to the Publication audience a “cute baby” (the “Baby” or “Babies”).

 

2. The Baby in the Photo must be under the age of twenty-four (24) months as of January 31, 2013. 

 

3. Entry of the Photo in the Contest must be authorized by the parent or legal guardian of the baby (the “Parental Consent”).  The Entrant will be required to submit the Parental Consent to GateHouse Media upon request. 

 

4. Professional photos will be accepted.  When submitting professional Photos, a copyright release from the photographer (the “Copyright Release”) must be submitted to GateHouse Media upon request.  If the Photo contains any material or elements that are not owned by the Entrant and/or which are subject to the rights of third parties, the Entrant is responsible for obtaining, prior to submission of the Photo, any and all releases and consents necessary to permit the exhibition and use of the Photo in the manner set forth in these Rules without additional compensation.   The Entrant will be required to submit copies of any releases and consents to GateHouse Media upon request. 

 

5. There is no limit to the amount of entries an Entrant may submit during the Submission Period. 

 

6.  A maximum of five (5) Photos of the same Baby will be accepted during the Submission Period. 

 

7. The Photo must not have been published or be under consideration for publication or prizes elsewhere.

 

8. The Photo must be of the Baby only.  No other persons should appear in the Photo.

 

9. All Babies must be wearing a minimum of a full coverage diaper in the Photo.

 

10. The Photo must be in natural color or black and white.  Sepia tone and duotone Photos are not acceptable. 

 

11. Photos that have been altered, manipulated or enhanced using computer software programs will not be accepted.  Minor adjustments to the Photo such as lightening or darkening areas of the Photo, slight contrast or color adjustments and cropping are acceptable.  If GateHouse Media determines a Photo has been altered, manipulated or enhanced, GateHouse Media reserves the right to disqualify the Photo. 

 

12. The Photo must not, in the sole and unfettered discretion of GateHouse Media, contain obscene, provocative, defamatory, sexually explicit, or otherwise objectionable or inappropriate content (collectively, “Inappropriate Content”).  GateHouse Media retains sole discretion as to what constitutes Inappropriate Content.

 

13. All Photos become the property of GateHouse Media and may be used by GateHouse for marketing or any other commercial purpose.   

 

VOTING PHASE

Each Photo submitted to the Publication must be approved for posting on the Website by staff of the Publication.  Only those Photos that are approved for posting by the Publisher of the Publication will be deemed eligible to win the Contest.

 

All Photos submitted during the Submission Period and approved by the Publisher of the Publication will appear on the Website beginning at 12:01 a.m. CST on January 15, 2013 and ending at 11:59 p.m. CST on January 29, 2013 (the “Voting Phase”).  Members of the general public will be invited to view the Photos by going to the Website and voting for the Baby they think is the “cutest” (the “Vote” or “Votes”).  Voting ballots will also be available at the Publication’s office  during regular business hours.  Each ballot is counted as one (1) Vote.  There is no fee to Vote in this Contest.  Voting is limited to persons eighteen (18) years of age or older (the “Voter” or “Voters”). 

 

Voting results for the Photos will be displayed on the Website during the Voting Phase, except during the last forty-eight (48) hours of the Voting Phase.

 

GateHouse Media will not be responsible for misdirected Votes.  The use of robotic or automatic devices to submit Votes is prohibited and GateHouse Media reserves the right to nullify any and all such Votes and to disqualify the responsible individual from voting.  Entrants are prohibited from obtaining Votes by any fraudulent or inappropriate means, including, without limitation, offering prizes or other inducements to members of the public, as determined by GateHouse Media in its sole discretion.

 

For purposes of this Contest, the Vote must be cast on the Website by a “unique” Voter.  A “unique” Voter is an individual person: (a) who has registered to vote on the Website, (b) with unique registration information (i.e. e-mail address) that is not duplicative of another Voter’s information.  A unique Voter may vote no more than five (5) times per day for a Photo.  If GateHouse Media determines, in its sole discretion, that an abuse of the “unique” Voter rules has occurred, GateHouse Media may disqualify votes cast by such Voters or Entrants, including if more than five (5) of such Voters or Entrants registered from the same residential computer “IP address”. 

 

Use of E-mail Addresses

By participating in the Voting Phase of the Contest, Voters agree to opt-in to receive e-mail communications from GateHouse Media or the Sponsors.  If Voters choose to opt out of such future communications from GateHouse Media or the Sponsors, they will be able to do so by following the instructions on any electronic communications sent by GateHouse Media or the Sponsors.  Upon opting-out, GateHouse Media or the Sponsors   will no longer send e-mail messages to the Voter.  A Voter’s choice to opt out will not affect any Votes cast in this Contest.    

 

WINNING PHOTO

At the conclusion of the Voting Phase, the Photo to receive the highest number of Votes will be declared the winning Photo.  In the event of a tie, a random drawing among the tied Photos will be conducted at the offices of the Publication to determine the winning Photo.    The winning Photo will be announced on the Website by January 31, 2013. 

 

GateHouse Media reserves the right to take more time to determine the winning Photo as it deems necessary in its sole discretion. 

 

 

PRIZE

The Entrant who submitted the winning Photo (the “Winner”) will be awarded Portrait Gift card from Captured Memories (approximate retail value is $375) and a $150 shopping gift card for a local retailer. Entrant submitting the second place photo will receive a $100 local shopping gift card and the third place entrant will receive a $50 local shopping gift card.

 

Odds of winning depend on the number of eligible Photos and eligible Votes received.

 

The Winner will be notified by phone or overnight mail in accordance with the contact information provided on the Entry Form.   The Winner must sign an Affidavit of Eligibility, Liability and Publicity Release in order to be eligible to accept the prize.  The prize must be picked up by the Winner at the offices of the Publication or the Winner must make alternate arrangements with the Publication by February 28, 2013.  The offices of the Publication are open Monday through Friday, 9 a.m. until 4 p.m. CST, and closed on Saturday and Sunday.

 

No substitution or transfer of the prize will be allowed, except at the sole discretion of GateHouse Media.  GateHouse Media reserves the right to substitute prizes of equal or greater value.  All local, state and federal taxes incurred by accepting a prize will be the sole responsibility of the Winner.   The prize has no cash value and may not be redeemed for cash at any time.  No compensation will be given for lost, stolen, mutilated or expired gift cards or gift certificates.   GateHouse Media is not responsible for replacing lost, stolen, mutilated or expired gift cards or gift certificates.  Fulfillment of gift cards and gift certificates is the sole responsibility of the merchant, not GateHouse Media.

 

All decisions of GateHouse Media regarding the Contest are final.

 

 

INTERNET

It is the Entrant’s responsibility to enter in the appropriate manner. Each Entrant is responsible for all costs or charges involved in accessing the olneydailymail.com website and warrants that the cost of accessing the site, if any, is part of a larger agreement with an Internet Service Provider or some other means, and that the cost of this access is not an incremental cost. If for any reason the internet portion of the program is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of GateHouse Media which corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Contest, GateHouse Media reserves the right, at its sole discretion, to disqualify any individual who tampers with the entry process, and to cancel, terminate, modify, or suspend the Contest. Should the online portion of the Contest be terminated prior to January 29, 2013, finalists will be drawn at days-end from eligible entries received online up to the time of cancellation.  GateHouse Media assumes no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communication line failure, theft, or destruction or unauthorized access to, or alteration of entries. GateHouse Media is not responsible for lost, misdirected, illegible, damaged or undelivered entries. GateHouse Media is not responsible for any problems or technical malfunctions of any telephone network or lines, computer online systems, services or providers, computer equipment, software, failure of any email or entry to be received due to technical problems or traffic congestion on the internet or at any web site, or any combination thereof, including any injury or damage to participant's or any other person's computer related to or resulting from participation or downloading of any material in this Contest. CAUTION: Any attempt by an Entrant to deliberately damage any web site or undermine the legitimate operation of the Contest is a violation of criminal and civil laws and should such an attempt be made, GateHouse Media reserves the right to seek damages from any such person to the fullest extent permitted by law. In the event of a dispute, entries made by Internet will be declared made by the authorized account holder of the e-mail address submitted at time of entry. "Authorized account holder" is defined as the natural person who is assigned to an e-mail address by an Internet access provider, online service provider, or other organization (e.g. business, educational institution, etc.) that is responsible for assigning e-mail addresses for the domain associated with the submitted e-mail address. Automated entries are prohibited, and any use of such devices will cause disqualification. Collection and use of personally identifiable information will be in accordance with the olneydailymail.com Privacy Policy as posted on olneydailymail.com.

 

 

CONDITIONS

By entering, Entrants agree to comply with these Official Rules and the decisions of GateHouse Media, which are binding and final, and release GateHouse Media, and each of its divisions, affiliates, parent companies, subsidiaries, advertising and promotion agencies and anyone associated with the production of this Contest, and their respective directors, officers, employees and agents from any and all liability for any claims, injuries, losses or damages (including attorneys fees) of any kind arising out of their participation in this Contest or resulting from acceptance, possession, use or misuse of any prize. The potential prize winners waive the right to assert as a cost of winning the prize any and all costs of verification and redemption or travel to redeem said prize and waives any liability or claims (including attorneys fees) which might arise from redeeming or seeking to redeem said prize. In the event of non-compliance with these Official Rules, or if prize notification is returned to GateHouse Media as undeliverable, if prize is refused or cannot be accepted for any reason, the prize will be forfeited and an alternate winner will be selected in a random drawing. Upon forfeiture or refusal, no compensation will be given. Acceptance of prize constitutes permission to use the winner's name, photograph, likeness, Contest submissions and/or statements attributed to winners regarding the Contest, for advertising and publicity purposes without further compensation or consent.  All entries become the property of GateHouse Media.  This Contest shall only be construed and evaluated according to the laws of the state of New York, without regard to the principles of conflicts of laws and submission of any entry constitutes acceptance of such laws.  This Contest is void where prohibited.  All federal, state and local laws and regulations apply.

 

This Contest is not intended for gambling.  If it is determined that an Entrant is using the Contest for gambling purposes, he/she will be disqualified and reported to authorities.

 

GateHouse Media and its affiliates reserve the right to use any and all information related to the Contest, including information on Entrants obtained through the Contest, for marketing purposes or any other purpose, unless prohibited by law.

 

GateHouse Media and their affiliates reserve the right to change the rules of the Contest at any time.

 

NAME OF WINNER

To obtain the name of the winner, contact the Publication at rmcgrew@olneydailymail.com

 

SPONSORS

Enterprise NewsMedia, LLC, Enterprise NewsMedia Holding, LLC, Enterprise Publishing Company, LLC, GateHouse Media Massachusetts I, Inc., GateHouse Media Massachusetts II, Inc., George W. Prescott Publishing Company, LLC, GateHouse Media Arkansas Holdings, Inc.

GateHouse Media California Holdings, Inc., GateHouse Media Colorado Holdings, Inc., GateHouse Media Connecticut Holdings, Inc., GateHouse Media Corning Holdings, Inc., GateHouse Media Delaware Holdings, Inc., GateHouse Media Freeport Holdings, Inc., GateHouse Media Illinois Holdings, Inc., GateHouse Media Illinois Holdings II, Inc., GateHouse Media Iowa Holdings, Inc., GateHouse Media Kansas Holdings, Inc., GateHouse Media Kansas Holdings II, Inc., GateHouse Media Louisiana Holdings, Inc., GateHouse Media Macomb Holdings, Inc., GateHouse Media Michigan Holdings, Inc., GateHouse Media Michigan Holdings II, Inc., GateHouse Media Minnesota Holdings, Inc., GateHouse Media Missouri Holdings, Inc.

GateHouse Media Missouri Holdings II, Inc., GateHouse Media Nebraska Holdings, Inc., GateHouse Media Nebraska Holdings II, Inc., GateHouse Media Nevada Holdings, Inc.

GateHouse Media New York Holdings, Inc., GateHouse Media North Dakota Holdings, Inc., GateHouse Media Ohio Holdings, Inc., GateHouse Media Oklahoma Holdings, Inc., GateHouse Media Pennsylvania Holdings, Inc., GateHouse Media Suburban Newspapers, Inc., GateHouse Media Tennessee Holdings, Inc., Mineral Daily News Tribune, Inc., News Leader, Inc., Terry Newspapers, Inc., Copley Ohio Newspapers, Inc., The Peoria Journal Star, Inc., 350 WillowBrook Office Park, Fairport, New York 14450.

 

 

Richland Memorial Hospital

St. Anthony’s Hospital

Captured Memories-Jennifer Hecht

Making Memories-Heather Schultz

 

 

ADMINISTRATOR

The Contest Website is being administered by UPICKEM.

 
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